pensive woman looking at the text register a trademark receive a part of the application fee refunded
pensive woman looking at the text register a trademark receive a part of the application fee refunded

Fancy having part of your application fees reimbursed? Read how here!

Do you want to register your trademark or your design? Take advantage of the "SME voucher" offer. It allows you to recuperate part of your application fee. Below you will find information about the offer and the conditions

The SME voucher is an initiative organised by the European Commission, EUIPO (European Union Intellectual Property Office) and the official authorities for IP rights in various countries. For the registration of trademarks and designs in the Benelux it is our office: the Benelux Office for Intellectual Property (BOIP)

Woman thinking to: Register a trademark? Receive a part of the application fee refunded!


What is the offer?

The SME voucher 

Is your company an SME? If so, in 2023 you can recuperate 75% of your Benelux trademark or design application fee. You can do this with the SME voucher. The SME voucher is available for all companies established in the EU that meet the definition of an SME as determined by the European Commission. 

What costs can you recuperate? 

Both basic costs and additional costs (costs for extra classes, for example) qualify for this partial reimbursement: 

  • For an application for a Benelux trademark, that is a minimum of 183 euros (75% of the basic fee of 244 euros). 
  • For an application for a Benelux design, that is a minimum of 112.50 euros (75% % of the basic fee of 150 euros). 

Through the SME Fund you can recuperate 75% of the costs of a trademark or design application with BOIP. But you can also recuperate

  • 75% of the costs of a European trademark or design application via EUIPO. 
  • 75% of the costs of a trademark or design application in an individual country that is part of the European Union. 
  • 50% of the costs of a trademark or design registration outside the EU via WIPO. 
  • 75% of the costs for a national or European patent registration. This covers both the costs for a patent examination and the application fee, up to a maximum of 1,500 euros. 
  • 50% of the application fee for plant breeders' rights in the EU, up to a maximum of 225 euros.  

Using the voucher for different IP rights 

On this page you will find information about how to apply for and activate the voucher for trademark and design registrations with BOIP. Would you like to use the voucher for other IP rights? You can apply, for example, for the voucher for patents or plant breeders' rights (vouchers 3 and 4) in the same way as for trademarks and designs (voucher 2). Activation works slightly differently though. 

If you have any questions, please contact the EUIPO Information Centre or one of the authorities below: 

Who is the offer open to?

Your company meets the definition of an SME as determined by the European Commission. This depends, inter alia, on the number of employees and the annual turnover or the annual balance sheet total. As a general rule: 

  • an SME has less than 250 employees 
  • an SME has an annual turnover of less than 50 million euros 
  • an SME has a balance sheet total that does not exceed 43 million euros. 

Using the European Commission online SME check, you can check whether your company meets the definition. 

Did you already make use of the "SME voucher" offer in 2022? You may do so again in 2023. You do not need to provide all your business details again. 

Men thinking to: Register a design? Receive a part of the application fee refunded!

What are the conditions?

SME voucher for trademarks and designs 

The following conditions apply for the voucher to be granted: 

  1. Your company must meet the definition of an SME as determined by the European Commission. 
  2. You, the company or an IP professional can apply for the SME voucher with EUIPO. An IP professional is a legal expert in the field of intellectual property who can assist with your trademark or design registration. 
  3. For trademark and design applications in the Benelux, the EU or in the individual EU countries, 75% of the fees paid can be recuperated, up to a maximum of 1000 euros. You can thus apply for partial reimbursement for more than one trademark or design application at the same time. The basic registration costs are not the only costs that qualify for this: for example, the costs for extra classes also qualify. 
    For an application for a Benelux trademark, that is a minimum of183 euros (75% of 244 euros). 
    For an application for a Benelux design, that is a minimum of 112.50 euros (75% of 150 euros). 
  4. There are 3 separate vouchers: for trademark and design registrations, for patents and for plant breeder's rights. In 2023, for each sort, you may apply for 1 SME voucher only. For example, you can apply for one voucher for trademark or design registrations and one voucher for patent applications. Per voucher you can request reimbursement of the costs for several applications. With the voucher for trademark or design registrations, for instance, you can request reimbursement for several trademark registrations. Please note: there is a maximum amount that you can recuperate for each voucher.  
  5.  Once you are in possession of your voucher for trademark and design registrations, you must activate it within two months. You can do this by applying for at least 1 trademark or design within that period (a Benelux trademark or design with BOIP, for instance), and paying for it, in order to have it reimbursed via het SME Fund. When your request for refund is approved by the EUIPO, your voucher is activated. From that point, you still have 6 months to apply for more trademarks and designs and to request refunds. Be sure to activate the voucher within the activation period and use the voucher before it expires! 

Please note: First make sure you have received official confirmation from EUIPO that your SME voucher has been granted. You will receive confirmation within 15 working days from the date of application. Then apply for your trademark or design registration. If you apply for your trademark or design registration before your SME voucher has been granted, the SME voucher will not be issued to you 
You can apply to register a Benelux trademark or design with BOIP

EUIPO extended call for proposals (PDF, 606 Kb)


How does it work?

Follow these steps: 
(Did you make use of this offer in 2022? If so, please proceed to step 2). 

Step 1: Open an SME Fund account and fill in your SME profile 

Step 2: Request your SME voucher

Wait for confirmation from EUIPO that your SME voucher has been granted (this takes approximately 2 weeks). 

Step 3: Apply for your trademark or design registration

Step 4: Activate your SME voucher

Step 1: Open an SME Fund account and fill in your SME profile 

(Please note: if you made use of this offer in 2022 already, please proceed directly to step 2).  

  • If you are making use of the SME voucher for the first time, you must first open an SME Fund account.  
  • Set up your SME profile in your account by filling in the information and uploading the documents required: 
    • A certificate from your bank or a bank statement showing the name of the company as the account holder with the IBAN, country code and BIC/SWIFT code; 
    • A VAT certificate or national registration number certificate, issued by the competent national authority. 
  • Please ensure that the e-mail addresses supplied are correct as all communication relating to the procedure will take place via e-mail. 

Step 2: Request your SME voucher 

You can apply for an SME voucher between 23 January 2023 and 8 December 2023. Vouchers will be granted on a ‘first come, first served' basis. This means we cannot guarantee that the SME voucher will still be available when you apply for it. 

  1. Please note: apply for your SME-voucher before you apply to BOIP or EUIPO for your design or trademark registration. 
  2. Start your application for your voucher through your user profile (‘SME Fund application’, ‘New application request’).  
  3. Select the company you wish to request the voucher(s) for.  
  4. Select the desired vouchers. 
  5. Check the information already filled in. Fill in or correct if necessary. 
  6. Will the application be made by an IP professional? Upload then the ‘declaration of honour’ (signed by an authorised representative of the company the application is being made for).  
  7. After you submit your application, you will receive an e-mail with confirmation of receipt and the reference number of your application for your SME voucher. It can take up to 60 minutes before you receive the confirmation. The number is used in all communication regarding your application, so keep it safe! 
  8. In principle, EUIPO will grant the application within two weeks by way of a signed decision. Vouchers are granted on a 'first come, first served' basis. This means we cannot guarantee that the SME voucher will still be available when you apply for it. 

Apply now for the SME voucher

Step 3: Apply for your trademark or design registration

Please note: First make sure that you have received official confirmation from EUIPO that you have been granted your SME voucher (this takes approximately two weeks after applying for the voucher). Then apply for your trademark or design registration . If you apply for your trademark or design registration before your SME voucher has been granted, the SME voucher will not be issued to you. 

You can apply to register a Benelux trademark or design with BOIP

Step 4: Activate your SME voucher 

Once your SME voucher has been granted, you must activate it within the applicable activation period. For vouche 2 (trademarks and designs) for instance, that is 2 months (can be extended by 2 months): 

  • apply for at least one IP activity with the relevant responsible authority, for example a trademark or design registration with BOIP; 
  • pay for the activity; 
  • request the refund from the SME Fund through your SME user account. When your request for refund is approved, your voucher is activated. Activate the voucher within the activation period:  
  1. Log in to your SME Fund Account 
  2. Fill in the claim form for the refund and upload the required proof of payment. 

Within 2 months of your SME voucher being granted, you must activate your voucher by applying and paying for an IP activity and claiming the refund from the SME fund. Once your request for refund has been approved, your voucher is activated. You may extend this period if necessary, once only, by two months. Activating the voucher initiates the so-called implementation period. During that period you can apply and pay for extra IP activities and then claim the refund from the SME Fund. The implementation period runs for 6 months for Voucher 2 (trademarks and designs).  

Men thinking to: Register a trademark? Receive a part of the application fee refunded!

Payment is independent of whether or not your trademark registration is successful: if your trademark registration is refused you can still request the refund. 

You will receive your refund within 30 days in principle, on the bank account with the number you provided.


About us

The SME voucher is issued from the ‘Ideas Powered for Business SME Fund’. This is an initiative of the European Commission, the EUIPO (European Union Intellectual Property Office) and the competent national authorities to support European companies that want to protect their IP rights in the Benelux, in individual countries within the EU or for the whole of the EU at once. BOIP is the competent authority for the registration of trademarks and designs in the Benelux. 

Cosme fundeuipo logoIdeas Powered for Business

BOIP logo

 

 

About BOIP

When you register a trademark or a design, you select the countries in which you want to protect it. Are you only active in the Benelux or part of it? The most logical choice is then to register your trademark or design in the Benelux. You can do that with us, the Benelux Office for Intellectual Property (BOIP), the official authority for trademark and design registration in the Benelux. 

About EUIPO

euipo logo

As an entrepreneur are you also active outside the Benelux? Then there are various possibilities to register your trademark or design outside the Benelux. You can do this for the whole of the European Union at once, or for one or more countries together. If you want to register your trademark or design for the whole of the European Union at once, you can do that through EUIPO. That is the official authority for registration of a European trademark or design. 

If you only want to register your trademark or design in some European countries and perhaps also countries outside, you can apply for international registration through WIPO or register in the individual countries with the appropriate competent authorities there. 

If you have questions about where you want to register your trademark or design, contact our Information Centre or one of our partners below.

For this campaign we are working in cooperation with:

Ministry of Economic Affairs and Climate Policy

Ministerie van EZK

www.government.nl

Institut de la Propriété Intellectuelle Luxembourg

ipil

www.ipil.lu

Office de la propriété intellectuelle

office de la pi luxembourg

www.luxembourg.public.lu

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