Your protection is assured. You have protected the name of your product, service or company, or your logo, by registering your trademark. And you have registered your design, or you have recorded your idea in an i-DEPOT.
Now you have to maintain your trademark and design rights so they remain valid, and you have to monitor your rights to be able to take action against competitors who make unauthorised use of (counterfeit) your trademark or design.
Don’t allow your rights to expire
If you fail to maintain them, your trademark or design rights will no longer be valid. Here is how to prevent your rights from expiring:
- Maintain your trademark or design registration. You have to monitor these rights, use your trademark and keep everything up-to-date.
- Extend (renew) your trademark or design registration and the storage period of your i-DEPOT on time.
- Update your contact details.
You have worked hard on the branding of your company, your product or your service, so of course you do not want anyone else to profit from your success, or to make unauthorised use of your brand name or logo. Your trademark registration can help you prevent this, but to do so, you must use and monitor your trademark properly. Select one of the following options for further information.
Once your trademark has been registered, you must actually use it. You must be able to demonstrate that you are using it. If it can be demonstrated that your trademark has not been used for longer than five years, it could be revoked (in its entirety or for some of the goods or services). You should therefore be sure to collect sufficient evidence, such as invoices showing your trademark or advertising leaflets.
Use your trademark in the same way as in your registration. If you modernise your logo, it may be the case that your current trademark registration no longer provides the right protection and be wise to obtain a new trademark registration. It is best to take advice from an external IP professional in this respect.
Following registration, we will send you a message referring you to the Benelux Trademarks Register. The Register always contains the latest information.
Should you require proof of your registration, you can simply print a copy from the Register. To do this, search for your trademark in the Benelux Trademarks Register and make a copy of the page. Many official bodies accept this as proFollowing registration, we will send you a message referring you to the Benelux Trademarks Register. The Register always contains the latest information.of of your registration. Would you prefer to order an authenticated copy from us (for a fee)? If so, click on 'Order' at the bottom of the Trademarks Register.
After registration you can use the ® symbol to make it clear to all that your trademark is registered. This looks professional and inspires confidence among your customers.
Reporting modifications - Trademarks
It is important to ensure that your details in the Trademarks Register are correct and up-to-date. The commonest form of modification is of course a change of address. But there could also be cases where:
- the name of your company changes
- the correspondence address changes
- you transfer (sell) your trademark
- you grant (or wish to revoke) a licence
- you pledge your trademark to the bank (or wish to revoke a pledge)
- a party imposes a seizure on your trademark registration (or wishes to lift a seizure)
- you wish to modify the regulations governing usage and supervision (in the case of a collective trademark)
- a representative has been changed or appointed (the new representative will report this change or appointment).
There may also be cases where you want to cancel some of the goods or services for which your trademark is registered from the register (limitation of the statement of goods and services), or where you want to cancel the registration in its entirety (cancellation). All of these aspects must be correctly laid down in the Trademarks Register for you to be able to invoke your rights.
Which modifications are not possible?
- The trademark itself can never be modified (e.g. spelling, image)
- Additions to the goods and services;
- A collective or a certification trademark can never be converted into an individual one
- An individual trademark can never be converted into a collective or certification trademark.
Renew trademark registration
A trademark registration remains valid for ten years from the date on which the application was filed (filing date). You can renew your registration for unlimited ten-year periods. This means that you can protect your trademark for all time.
You will however need to extend the registration on time (renewal). We will send you a message in this regard. It is important that your contact details, in particular your postal and e-mail address, are up to date. Failure to receive a message from us for any reason does not render BOIP in any way liable. Timely renewal of your registration is your own responsibility. For this reason, be sure to inform us of any changes in your postal or e-mail address in good time.
If you wish, you may renew the trademark for certain registered classes only. It is, however, not possible to cancel terms in a given class outright. In order to do so, you must first submit a restriction for the relevant class. For submitting a restriction, see the tab 'Modify trademark'.
You can renew a trademark registration six months before the expiry date of your trademark up to six months after the trademark's expiry date.
A surcharge applies to renewing after the expiry date. If you renew within six months after the expiry date, we will charge a fee of 135 euro over and above the renewal fee.
Once the six-month period after the expiry date has passed, it is no longer possible to renew your trademark. You will need to apply for a new trademark registration.
If you want to protect your trademark properly, you need to actively look out for anyone using your trademark without your permission, or a trademark that is very similar to your trademark. There are a number of ways for you to monitor your trademark. For instance, you can check regularly yourself online or carry out targeted searches in the Benelux Trademarks Register. You can also outsource the monitoring of your trademark to an IP professional.
BOIP Trademark Alert: simple and reliable
If you want to have reliable support in monitoring your trademark and remain fully in control yourself, you can also subscribe to BOIP Trademark Alert. This online notification service alerts you as soon as anyone applies for a trademark that is similar to your trademark. If it transpires that someone is infringing on your trademark, you will thereby be able to take action in good time.
You can subscribe to BOIP Trademark Alert quickly and easily using your My BOIP account.
BOIP Trademark Alert Action Page How the Trademark Alert works
What if I fail to monitor my trademark?
If you fail to actively monitor your trademark and take action against trademark infringements, you expose yourself to the risk that your trademark will be less well protected. This could even result in your trademark being revoked.
Action against trademark infringement
What should I do if someone infringes my trademark?
There are two conceivable situations:
1. You have seen an application to register a conflicting trademark in the Benelux Trademarks Register.
If another party has applied to register a trademark that conflicts with or possibly infringes yours, you can write to the other party with a request to stop using the conflicting trademark. If this fails to yield the desired result, you can file an opposition.
You file the opposition directly at BOIP. You must do this within two months from the date on which the conflicting trademark was published in the Trademarks Register. This date is given under the heading 'Publication Date' in the Trademarks Register.
The opposition procedure is a simple and relatively inexpensive way of opposing – based on your own trademark rights – the registration of a new, similar trademark for the same or similar goods or services. This makes it possible for you to resolve your trademark dispute without resorting to the law. It may be advisable to use the services of an IP professional. More about the opposition procedure
If the two-month opposition period has passed, you can still take action against the conflicting trademark by:
- initiating a cancellation procedure at BOIP
BOIP can rule on the validity of the trademark registration in a cancellation procedure. This may result in the trademark being deleted. More information
- you can take your registration issue to court
Not only can the court rule on the validity of the trademark: it can issue an injunction against using the infringing trademark, possibly with a seizure on goods, compensation for damages or even surrender of the profits (in the case of a wilful infringement).
2. You have discovered a conflicting trademark (or sign) on the internet or elsewhere
If you discover a conflicting trademark on the internet or elsewhere and it is not listed in the Trademarks Register, there are two things you can do:
- You can write to the other party and request that it stops using the conflicting sign:
- You can present your trademark registration to a court of law. If the court rules that the sign constitutes an infringement, it may issue an injunction against using the infringing sign, possibly through a seizure on goods, compensation for damages or even surrender of the profits (in the case of a wilful infringement).
If you discover a trademark infringement, the best course of action is to seek the advice of an IP professional. It is advisable to have yourself assisted by an IP professional even if you take actions such as filing an opposition.